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Data sharing is meant to keep business continuity. It is very important to deliver data securely in the most convenient means possible. This can be done via videoconferencing that allows face-to-face clear real-time communication between associates. However, it is very crucial to secure these data for it may be very damaging when used by persons who are not meant to do so. To secure data is also to secure the means for its transmission.

There are certain security protocols you can use for data storage, data transmission and data radiation. Usually, videoconferences are often archived for later use. When you store information from videoconferences, it is very important to secure such data storage and separate it from all other networks. It is not advisable however to use standard computers and hard drives to store videoconference data because these devices are the most susceptible to intrusion.

Most companies even subscribe to videoconferencing services to store all videoconferencing data in special locked-down, off-site facilities. This facility is then protected by 24-hour surveillance, key cards and biometric scanners.

After securing data storage, to secure the way these data are transmitted are of same value. Data transmission is the most vulnerable concern in videoconferencing security. Its high risk is due to the fact that data travel over so many public and private networks to reach its destination. And you do not know what may happen in these networks. To protect your data, you can use encryption and network security during transmission. The level of encryption depends on how sensitive your data are. For example, non-military organizations have sufficient built-in encryption that comes with the videoconferencing product or service while military organization have special encryption boxes to protect classified data.

Another videoconferencing security concern is the amount of radiation given off by all electronic devices that can be intercepted by hackers. This is called data radiation. A copper phone line cable can act as an antenna broadcasting data to those who know how to decipher it. This simple example can be very alarming. However, there are services in videoconferencing systems that aid this problem. There are devices that are tested in a special anechoic chamber that can detect the slightest electronic leaks caused by data radiation. You only need to be aware and updated with your system.

These three concerns are the most vulnerable areas of attack. Knowing this will help you be extra cautious in handling your data especially when maximizing the use of videoconference.